PVH Corp. Executive Administrative Assistant, Design & Global Merchandising – The Underwear Group in New York, New York

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Design Your Future at PVH

Executive Administrative Assistant, Design & Global Merchandising – The Underwear Group

The Executive Administrative Assistant is responsible for providing administrative support to the Executive Vice President, Design & Merchandising.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

  • Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.

  • Manages all logistics associated with meetings, appointments and conferences.

  • Directs catering and facilities support staff to ensure organization for all meetings

  • Responsible for maintaining and managing the office environment, ensuring cleanliness is maintained and ambiance is welcoming and up to standards.

  • Develops strong collaborative relationships with the administrative and operation team members.

  • Manages and prioritizes all incoming and outgoing communications including external/internal mail, telephone calls, reports, etc.

  • Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and create itineraries for trips

  • Creates, formats, and edits correspondence and presentations with precision and minimal direction.

  • Project manages various initiatives and activities to ensure completion and that deadlines are met.

  • Process invoices and generate seasonal or quarterly reconciliation reports.

  • Maintains filing system & references, Business Continuity Plan, and order office supplies.

  • Facilitates new employee set-up

  • Works independently on specific projects as assigned.

QUALIFICATIONS & EXPERIENCE:

Experience: Minimum 4- 6 years of experience as an Administrative Assistant, preferably with

experience in a fashion brand

Education: Bachelor’s Degree (or equivalent) preferred

Skills:

  • Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar

  • Experience with booking and scheduling international executive travel is a must.

  • Strong sense of urgency; strong prioritization & follow-up skills

  • Ability to handle high stress situations with grace and composure.

  • Ability to work long hours and weekends during peak periods (i.e. Fashion Shows, Events)

  • Excellent at handling changing priorities; multi-tasking with finesse.

  • Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction

  • Must possess exceptional interpersonal skills

  • Must be proactive and resourceful with all tasks

  • Strong knowledge of Excel, Word & PowerPoint

  • Comfortable with online meeting software, video conference, and remote meeting set-up

It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.

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With a history going back over 135 years, PVH has excelled at growing brands and businesses with rich American heritages, becoming one of the largest apparel companies in the world. We have over 36,000 associates operating in over 40 countries and nearly $9 billion in annual revenues. We own the iconic CALVIN KLEIN, TOMMY HILFIGER, Van Heusen, IZOD, ARROW, Speedo*, Warner’s, Olga and Geoffrey Beene brands, as well as the digital-centric True & Co . intimates brand, and market a variety of goods under these and other nationally and internationally known owned and licensed brands.

*The Speedo brand is licensed for North America and the Caribbean in perpetuity from Speedo International Limited.